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How to Prepare Your Case Before Hiring a Debt Collection Agency

A well-prepared case is faster, cheaper, and easier to win. Before you hand your debt over to a specialist, a few simple steps can dramatically increase your chances of recovery.

1. Gather all core documents

Start by collecting:

  • Contracts, proposals, or offers accepted by the debtor
  • Invoices and payment terms
  • Proof of delivery: reports, shipping receipts, login logs, etc.
  • Any credit notes or discounts granted

2. Export your communication history

Emails, chat logs, and messages can be crucial. Look for:

  • Debtor acknowledging the debt
  • Excuses or promises to pay
  • Discussions of payment plans

These messages help show that the debtor knew about the obligation and did not object.

3. Create a simple case summary

Before submitting to us via the Become Client form, write a one-page summary:

  • Who owes you money (company and contact person)
  • How much is owed and in which currency
  • Since when the debt has been outstanding
  • What you have already tried (reminders, calls, etc.)

4. Decide your minimum acceptable outcome

In some cases you might accept:

  • A payment plan over several months
  • A partial settlement to close the matter quickly
  • Only full payment plus interest

Knowing your minimum acceptable outcome helps us negotiate from a position of clarity.

5. Protect your future contracts

As you prepare this case, also update your processes:

  • Stronger contracts and clearer milestones
  • Deposits for new or risky customers
  • Clauses allowing you to refer overdue accounts to a third party

Ready for structured, professional recovery?

When all this is in place, you are ready for a No Cure, No Pay recovery campaign. We take over communication, pressure, and — if needed — public accountability.

Submit your case to DebtBlacklist.com

Checklist

  • All invoices collected
  • Proof of work or delivery
  • Communication history saved
  • Case summary drafted
  • Your minimum acceptable outcome defined

This preparation helps us move faster when we start the recovery phase.